Here's What It Actually Does.
No jargon. No fluff. Every feature saves you time, recovers revenue, or eliminates busywork. Most do all three.
10 things that used to eat your evenings.
Each one saves time, recovers money, or both. Your evenings go back to being yours.
Missed Call? Still a Lead.
A $500 job shouldn't die because you were under a house.
You're on the tools. Phone rings. You can't answer. With Admin Substitute, that caller gets an instant SMS, their details get logged, and a follow-up queues automatically. The job stays alive even when your hands are full.
Included
- Instant SMS auto-reply to missed calls
- Lead auto-logged with source tracking
- AI urgency scoring — hot leads flagged first
- Follow-up reminders so nothing falls through
Quotes in Minutes. Not from the Couch at 10pm.
Your job notes go in. A proper quote comes out. You just check it and hit send.
Feed the AI your job details and it drafts a professional quote — materials, labour, margins all calculated. You review it, tweak if needed, and send. Done before your competitor even returns the call.
- Auto-draft quotes from lead data & job notes
- Margin calculator built in — know your profit
- Professional templates with your branding
- Quote win/loss tracking & insights
Stop Chasing Money You've Already Earned
Invoices that send themselves. Payment links that close the loop.
One click turns a quote into an invoice. SMS payment links mean clients can pay on the spot. Automated chase sequences handle the overdue stuff — no more awkward phone calls three weeks later.
- One-click quote → invoice conversion
- SMS payment links (Stripe-powered)
- Automated 3-tier overdue reminders
- Per-job profit breakdown & tracking
Xero Sync. Two-Way. Set and Forget.
Your books stay clean without you touching them.
Invoices, customers, payments, line items — synced both ways with Xero automatically. No double-entry. No end-of-quarter panic. Your accountant will genuinely enjoy working with you for once.
- Bidirectional invoice & payment sync
- Customer records auto-matched
- Line items & tax codes mapped correctly
- No Zapier required — native integration
Follow-Ups That Run While You Sleep
Reminders, check-ins, review requests — all on autopilot.
Appointment reminders go out the night before. Quote follow-ups chase at the right interval. Job completion triggers a review request. Your clients feel looked after. You didn't lift a finger.
- Appointment & job reminders (SMS + email)
- Smart quote follow-up sequences
- End-of-day summary SMS to clients
- Weather-smart scheduling alerts
Compliance Sorted. In Seconds.
SWMS, checklists, and audit docs — generated for your trade and state.
Safe Work Method Statements, chemical logs, compliance checklists — all generated specific to your trade, your state, and the job you're on. Never scramble for paperwork before a site visit again.
- State-specific SWMS generation
- Trade licence & insurance verification
- Job completion checklists with photos
- Chemical handling logs (pest control)
See Your Week. Dispatch Your Team.
Drag, drop, done. Revenue overlay shows which days actually make money.
Drag-and-drop scheduling that works for one-man-bands and 25-person crews alike. Revenue overlay shows you which days are profitable. Customer self-booking links mean fewer phone tag sessions.
- Drag-and-drop job scheduling
- Revenue overlay per day/week
- Customer self-booking calendar
- Team dispatch & availability tracking
Works from the Cab of Your Ute
Phone, tablet, desktop — no app download needed.
Create quotes on site. Send invoices from the job. Check your schedule between appointments. It's a web app that works beautifully on whatever screen you've got in front of you.
- Responsive design — phone, tablet, desktop
- Create quotes & invoices on the go
- Photo capture for job records
- Works offline with smart sync
Plugs Into Everything You Already Use
If you use it, we probably connect to it. 100+ and counting.
Stripe for payments, Xero for accounting, Twilio for SMS, Google Calendar for scheduling — and 100+ more. No ripping out what works. We just make your existing tools talk to each other.
- Stripe, Xero, Twilio, Google Calendar
- ServiceM8 & HubSpot connectors
- REST API for custom integrations
- Zapier-compatible for everything else
The Admin Person Who Never Calls in Sick
AI that handles follow-ups, replies, reminders, and chasing — while you work.
Lead follow-ups run while you sleep. Email replies draft themselves. The system tells you what to do next. Quotes get chased, invoices get followed up, and reviews get requested — all without you opening a laptop.
- AI-drafted email & SMS replies
- Smart next-action recommendations
- Automated review request sequences
- AI business chat — ask your data anything
And there's more under the hood.
Every screen built for tradies who'd rather be on the tools than behind a desk.
Price Book
Analytics
Jobs Pipeline
Clients
Seen enough? Pick a plan.
Starts at $250/mo. That's less than a single day of casual admin wages. No lock-in.